(Administrative Headquarters of SLNVS Samiti)

The Secretariat shall work under the overall supervision of the Board of Administration.

1. Office of the Chief Coordinator

(Central Executive Administration Office)

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Purpose

The Office of the Chief Coordinator shall act as the highest administrative office of the Secretariat and shall supervise all administrative operations of the organization.

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Structure

• Chief Coordinator

• Deputy Chief Coordinator

• Executive Assistant

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Responsibilities

• Coordinate all administrative activities.

• Implement decisions of the Board of Administration.

• Supervise all Secretariat departments.

• Coordinate between Executive Council and Board.

• Maintain organizational discipline.

• Prepare administrative reports.

• Ensure effective communication among departments.

• Monitor organizational performance.

• Represent the Secretariat in official meetings.

• Perform duties assigned by the Board.

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2. Administration Department

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Purpose

To manage the day-to-day administrative affairs of the organization.

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Structure

• Administration Officer

• Assistant Administration Officer

• Office Superintendent

• Administrative Assistant

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Responsibilities

• Office administration.

• Administrative correspondence.

• Office procedures.

• Internal coordination.

• Record maintenance.

• Office assets management.

• Office scheduling.

• Staff administrative support.

• Administrative compliance.

• Office supervision.

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3. Records & Documentation Department

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Purpose

To preserve and manage all institutional records and documents.

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Structure

• Records Officer

• Documentation Officer

• Digital Records Assistant

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Responsibilities

• Maintain official records.

• Preserve constitutional documents.

• Archive organizational files.

• Digital document management.

• Maintain membership records.

• Project documentation.

• Meeting records.

• Annual reports.

• Historical archives.

• Information retrieval.

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4. Human Resource & Volunteer Administration

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Purpose

To manage human resources and volunteer administration.

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Structure

• HR Officer

• Volunteer Administration Officer

• Membership Officer

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Responsibilities

• Staff recruitment.

• Volunteer registration.

• Membership database.

• Performance evaluation.

• Staff welfare.

• Volunteer training.

• Human resource planning.

• Code of conduct implementation.

• Personnel records.

• Capacity building.

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5. Finance & Accounts Department

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Purpose

To provide administrative financial support.

Structure

• Accounts Officer

• Assistant Accountant

• Cashier

• Budget Officer

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Responsibilities

• Bookkeeping.

• Budget preparation.

• Financial reporting.

• Banking coordination.

• Voucher management.

• Cash management.

• Expense monitoring.

• Payroll support.

• Financial records.

• Audit preparation.

6. Legal & Compliance Department

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Purpose

To ensure legal compliance and institutional governance.

Structure

• Legal Advisor

• Compliance Officer

• Documentation Assistant

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Responsibilities

• Legal advice.

• Registration matters.

• Regulatory compliance.

• Contract review.

• Policy compliance.

• Legal documentation.

• Risk assessment.

• Governance support.

• Legal correspondence.

• Dispute assistance.

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7. Communications & Public Relations Department

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Purpose

To manage internal and external communication.

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Structure

• Communications Officer

• Public Relations Officer

• Information Officer

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Responsibilities

• Official correspondence.

• Public relations.

• Press communication.

• Email management.

• Organizational announcements.

• Stakeholder communication.

• Information dissemination.

• Media coordination.

• Public inquiries.

• Institutional image management.

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8. Information Technology Department

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Purpose

To manage digital systems and technology infrastructure.

Structure

• IT Coordinator

• Website Administrator

• Database Administrator

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Responsibilities

• Website management.

• Database maintenance.

• Email systems.

• Digital security.

• Software support.

• Network administration.

• Cloud storage.

• Digital backups.

• Technical assistance.

• Technology planning

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9. Procurement & Logistics Department

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Purpose

To manage procurement and logistics.

Structure

• Procurement Officer

• Logistics Officer

• Storekeeper

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Responsibilities

• Purchasing.

• Vendor coordination.

• Inventory management.

• Asset procurement.

• Store management.

• Transport coordination.

• Material distribution.

• Equipment maintenance.

• Supply chain support.

• Procurement documentation.

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10. Monitoring & Evaluation Department

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Purpose

To monitor institutional performance and project implementation.

Structure

• Monitoring Officer

• Evaluation Officer

• Data Analyst

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Responsibilities

• Project monitoring.

• Performance evaluation.

• Progress reporting.

• Data collection.

• Field verification.

• KPI monitoring.

• Organizational assessment.

• Impact evaluation.

• Dashboard preparation.

• Improvement recommendations.

11. Research & Documentation Department

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Purpose

To support institutional learning, innovation, and publications.

Structure

• Research Officer

• Documentation Officer

• Publication Assistant

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Responsibilities

• Institutional research.

• Policy research.

• Data analysis.

• Publication preparation.

• Annual reports.

• Project documentation.

• Case studies.

• Knowledge management.

• Best practices.

• Research coordination.

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